Office Manager – Construction Industry

Location: Syracuse, NY

About the Company:

Join a well-established, family-oriented construction company that has been a trusted name in the industry for more than three decades. This organization has built a stellar reputation for delivering high-quality, environmentally responsible, and socially conscientious projects across the Northeastern, Midwestern, and Mid-Atlantic United States. Known for its amazing culture and close-knit, team-driven atmosphere, this company values its people just as much as the clients it serves.

Position Overview:

We are seeking an experienced Office Administrator to support accounting, project management, and administrative functions for multiple active construction projects. This role will be a key liaison between the project management team, accounting staff, vendors, subcontractors, and clients, ensuring seamless communication and strong organizational flow.

Key Responsibilities:

• Manage and process AP/AR tasks, subcontractor billing, and client invoicing.
• Provide full-charge bookkeeping support, preparing detailed reports for leadership and project staff.
• Coordinate and maintain documentation, including contracts, purchase orders, change orders, and RFIs.
• Maintain accurate and organized project files while tracking project progress, change orders, and job status.
• Communicate daily with project managers, site superintendents, and external partners to ensure administrative accuracy.
• Support the project team with reporting, scheduling, and document management.
• Build and maintain strong working relationships with clients, consultants, and subcontractors.
• Contribute to overall organizational efficiency through problem resolution and cross-departmental collaboration.

Qualifications:

• Solid employment history with demonstrated success in full-charge bookkeeping.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) with advanced spreadsheet/reporting skills.
• Experience with construction accounting software such as Timberline or Sage Intacct (strongly preferred).
• Strong accounting, math, and organizational skills; highly detail-oriented with the ability to meet deadlines.
• Excellent verbal and written communication skills.
• Ability to adapt quickly to new software and processes.

Work Environment:

• Office-based role in Syracuse, NY with no travel required.
• Standard office equipment use (computer, phone, printer, copier, fax, etc.).
• Collaborative and professional environment with a strong emphasis on teamwork and customer service.

Compensation & Benefits:

• Competitive salary (commensurate with experience).
• Comprehensive health, dental, and vision insurance.
• 401(k) with employer match.
• Paid time off and holidays.
• Professional development and growth opportunities within a family-like, supportive company culture.

Contact:

Chris De Cecco

Vice President of Recruiting

chris.dececco@Prevailrecruiting.com

(949)276-9529