Role: Agency Billing Coordinator

Location: Troy, MI (Hybrid)

Salary: $50-60k DOE

Starting: $20-30/hr (w2)

Clutch Creative is a rapidly growing staffing agency. We support our clients by identifying unreachable talent that helps their businesses grow.

Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move.

We care, we're honest, and we hustle—that's what makes us Clutch.

Clutch is looking for a Billing Coordinator with advertising or marketing agency experience for a client of ours.

Responsibilities:

• Manage client invoices for all production jobs, ensuring accuracy.
• Review Work In Progress reports and draft billing documents.
• Verify that all charges, agency fees, and costs comply with specific client contracts and budgets.
• Monitor billing activities for discrepancies and ensure all processes align with internal policies and agreements.
• Work closely with production teams to capture all billable media and production expenses.
• Setup and maintain vendor profiles in the accounting system.
• Track vendor invoices and follow through on collections to finalize project billing.
• Oversee and coordinate talent payments for all commercial production projects.
• Input new clients and unique job codes into the billing system to keep workflows current.
•  Code and post corporate credit card transactions and employee expense reports with precision.
• Maintain organized electronic records for all jobs to streamline future audits.

Requirements:

• Bachelor’s degree in Finance, Accounting, or Business Administration required.
• Experience working in an advertising, media, or marketing agency required!
• Advanced Excel skills, including formulas, data formatting, and organization.
• Proficient in Google Docs and Google Sheets for collaborative tracking.
• Experience with Advantage software is strongly preferred.
• A communicator who can build strong rapport with both internal teams and external vendors.
• Strong time-management skills.

Please read: Contact from Clutch employees will always come from the domain @clutchnow.com ONLY and we will always provide a phone number where you can contact us. Clutch will NEVER present a job offer without a verbal or video interview and we will never ask you to transfer or pay money to get hired. If you are skeptical about any email or job offer, please reach out to us directly.

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