Role: Executive Assistant

Location: Philadelphia, PA

Hybrid/On-site/Remote: Hybrid

Salary: $60-80k (DOE)

Clutch Creative is a rapidly growing staffing agency. We support our clients by identifying unreachable talent that helps their businesses grow.

Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move.

We care, we're honest, and we hustle—that's what makes us Clutch. Clutch is looking for an experienced Executive Assistant for a client of ours.

Responsibilities:

• Manage and optimize a complex calendar, including scheduling meetings, appointments, and travel (domestic and international).
• Act as a primary communication liaison, managing emails, calls, and correspondence with professionalism and discretion.
• Prepare for meetings, take notes, track action items, and ensure timely follow-up.
• Organize and maintain confidential files, documents, and records.
• Coordinate all aspects of travel logistics and process expense reports.
• Provide personal support as needed, including managing personal appointments, errands, and light household coordination, always with utmost discretion and confidentiality.
• Assist with the creation and editing of presentations, reports, and other documents.
• Proactively identify potential issues and offer solutions to streamline workflows.
• Maintain absolute confidentiality regarding all sensitive professional and personal information.

Qualifications:

• Proven experience as an Executive Assistant or Personal Assistant supporting a senior-level executive, preferably within the advertising, marketing, media, or creative industries.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Exceptional organizational skills and meticulous attention to detail.
• Superior written and verbal communication skills.
• Highly proactive, self-motivated, and resourceful with a strong ability to anticipate needs.
• Impeccable professional demeanor, strong ethical compass, and demonstrated ability to handle highly confidential information.
• Ability to manage multiple priorities simultaneously and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and adaptability to changing demands.

Please read: Contact from Clutch employees will always come from the domain @clutchnow.com ONLY and we will always provide a phone number where you can contact us. Clutch will NEVER present a job offer without a verbal or video interview and we will never ask you to transfer or pay money to get hired. If you are skeptical about any email or job offer, please reach out to us directly.