Role: Event Producer (Experiential Events)

Location: Remote but must be located in the US

Rate: negotiable DOE

Level: mid-senior

Clutch Creative is a rapidly growing staffing agency. We support our clients by identifying unreachable talent that helps their businesses grow.

Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move.

We care, we're honest, and we hustle—that's what makes us Clutch.

We are seeking producers with experiential event experience for some upcoming needs with our client. If you are open to freelance work, apply today!

Position Summary

The Experiential Producer is a dynamic, hands-on leader responsible for bringing a brand's vision to life through innovative, engaging, and logistically sound live events and immersive experiences. This role requires exceptional organizational skills, creative problem-solving, and a proven ability to manage complex projects from initial concept through final execution and wrap-up.

Key Responsibilities:

Project Management & Execution

• Lead the end-to-end production of experiential marketing campaigns, including pop-ups, brand activations, large-scale events, mobile tours, and interactive installations.
• Develop, maintain, and manage comprehensive production schedules, timelines, and critical paths.
• Oversee all logistical planning, including vendor selection, contract negotiation, permitting, site inspections, transportation, and labor management.
• Serve as the primary on-site lead for event setup, execution, and breakdown, ensuring all elements meet quality, safety, and creative standards.

Budget & Financial Management

• Create, track, and reconcile detailed production budgets (often $XXX,000+), ensuring projects are delivered on time and within financial parameters.
• Manage all vendor invoices, purchase orders, and expense reports related to production.
• Proactively identify and address potential cost overruns or financial risks.

Cross-Functional Collaboration

• Act as the central communication hub, coordinating seamlessly with internal teams (Creative, Strategy, Account Services) and external partners (Fabricators, Tech Vendors, PR).
• Translate creative concepts and strategic objectives into actionable production plans and technical specifications.
• Ensure all necessary insurance, permits, and regulatory requirements are secured for each event location.

Qualifications:

Required Skills & Experience

• Proven experience as a Producer, Project Manager, or similar role focused on experiential marketing, live events, or branded activations.
• A proven track record of successfully managing complex, large-scale production budgets and schedules.
• Deep knowledge of the experiential vendor landscape (e.g., fabrication, AV/Tech, staffing, logistics, permitting).
• Expert-level proficiency in project management software and tools (e.g., Asana, Microsoft Project, or similar).
• Excellent written and verbal communication skills, with the ability to clearly articulate complex production plans to diverse stakeholders.
• Agency experience

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