Role: Associate Producer

Location: New York, NY or Los Angeles, CA

Hybrid/On-site/Remote: Hybrid (Minimum 3 days per week in-office)

Clutch Creative is a rapidly growing staffing agency. We support our clients by identifying unreachable talent that helps their businesses grow. Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move. We care, we're honest, and we hustle—that's what makes us Clutch. Clutch is looking for an experienced Associate Producer for a client of ours.

Responsibilities:

• Dual-Track Project Execution: Independently manage mid-scale events from initial concept through final execution, while simultaneously acting as a critical support layer for senior producers on large-scale experiential activations.
• Financial & Budgetary Control: Develop, manage, and reconcile project budgets up to $1M; coordinate with leadership on quarterly budget reviews to monitor profitability metrics, analyze losses, and implement mitigation tactics.
• Account Support & Client Care: Serve as a reliable point of contact for clients, managing meeting schedules, baseline communications, and critical deadlines while ensuring internal and external approvals move smoothly.
• Cross-Functional Alignment: Partner with production management, creative design, and scenic build teams to translate client visions into actionable assets, assisting with the development of line plans, spatial renderings, and technical elevations.
• Pre-Production & Onsite Preparation: Lead the creation and collection of essential event documentation (including master timelines, activation decks, run-of-shows, and contact lists); organize and distribute necessary print and digital materials for production briefings and onsite staff.
• Logistics & Inventory Accountability: Ensure comprehensive pull lists are fully finalized and vetted for accurate logistics; collaborate with production managers to secure required municipal event permits and certificates of insurance (COIs).
• Vendor Management: Assist cross-functional teams in sourcing, negotiating, and maintaining external vendor networks, overseeing cost approvals, invoice routing, and data updates to shared company databases.
• RFP Support & Pitching: Participate in the development of responses to new business RFPs, contributing to strategic content creation and building out client-facing presentation decks.

Qualifications:

• Experience Tier: 6+ years of active industry experience within event production, experiential marketing, or live entertainment management environments.
• Project Mastery & Prioritization: Proven ability to multitask efficiently, juggle competing deadlines, and maintain exceptional attention to detail across multiple concurrent projects.
• High-Pressure Adaptability: Highly flexible, proactive, and resilient when navigating last-minute logistical changes or high-stress live event variables.
• Professional Communication: Excellent verbal and written interpersonal skills, with refined phone presence and strong proofreading/editing capabilities.
• Technical Environment Fluency: Highly proficient within macOS environments, Microsoft Office, Google Workspace, Slack, and collaborative task tracking platforms like Trello.
• Schedule Flexibility & Mobility: Willingness and absolute ability to travel as needed and work non-traditional hours—including late nights, early mornings, weekends, and holidays—based on event execution schedules.

Please read: Contact from Clutch employees will always come from the domain @clutchnow.com ONLY and we will always provide a phone number where you can contact us. Clutch will NEVER present a job offer without a verbal or video interview and we will never ask you to transfer or pay money to get hired. If you are skeptical about any email or job offer, please reach out to us directly.

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