Bilingual Executive Assistant (English/Mandarin)

Reports to: CEO / Office of the CEO

Location: Jersey City, NJ

Level: Second Executive Assistant

Role Overview

We are seeking a high-energy, detail-oriented Bilingual Executive Assistant to join the Office of the CEO. As the "Second" EA, you will work in tandem with the Primary Executive Assistant to provide 24/7 coverage and operational support to our CEO and Executive Board. This role is a critical bridge between our English and Mandarin-speaking stakeholders, ensuring seamless communication across global time zones in the fast-paced crypto exchange landscape.

Key Responsibilities

1. Bilingual Communication & Bridge-Building

• Translation & Interpretation: Facilitate real-time interpretation during board meetings and executive sessions. Translate high-stakes documents, including legal frameworks, whitepapers, and board decks, between Mandarin and English.
• Cultural Liaison: Act as a cultural advisor to the CEO, ensuring business etiquette and nuances are respected during negotiations with global partners and regional regulators.
• Stakeholder Management: Serve as a primary point of contact for Mandarin-speaking investors, founders, and community leaders.

2. Executive Board & Governance Support

• Board Coordination: Support the Primary EA in organizing quarterly Board of Directors meetings, including logistics, agenda preparation, and the distribution of secure pre-read materials.
• Minute Taking: Attend Board and Executive Leadership Team (ELT) meetings to capture technical minutes and track action items to completion.
• Corporate Records: Maintain the digital repository for board resolutions, sensitive crypto-compliance documents, and executive correspondence.

3. Operational Execution (The "Second" EA Focus)

• Shadow Support: Provide "mirror" support to the Primary EA, ensuring the CEO is never without assistance across rotating global shifts.
• Travel & Logistics: Manage complex, multi-city international travel itineraries that often change at a moment's notice due to market volatility or industry events (e.g., Token2049, Permissionless).
• Expense & Crypto-Ops: Oversee executive expense reporting and assist with basic operational tasks related to the CEO’s office, such as managing hardware wallets or secure device rotations.

Qualifications

• Language: Native-level fluency in Mandarin Chinese (Simplified and Traditional) and English. Exceptional business writing in both languages is mandatory.
• Experience: 4+ years of experience supporting C-suite executives, ideally within Fintech, TradFi, or a Tier-1 Crypto Exchange.
• Technical Stack: Proficiency in Google Workspace, Slack, Telegram, and Notion. Familiarity with secure communication tools (Signal/Proton) is a plus.
• Discretion: Proven track record of handling highly sensitive information (KYC data, private keys, M&A details) with absolute integrity.

70-90K with a bonus