Office Administrator, SF Bay Area

A private investment firm is seeking a polished, detail-oriented Office Administrator to manage daily office operations and serve as the first point of contact for team members, clients, and guests. This is a temp-to-hire opportunity based in Burlingame.

Responsibilities

Office & Facilities Operations

• Serve as the face of the office, welcoming guests and managing phones, mail, and deliveries
• Maintain a clean, organized workspace and coordinate with building management and vendors
• Support office setup, seating arrangements, and light IT coordination
• Maintain and update internal office policies and procedures

Hospitality & Office Experience

• Prepare coffee and set up the kitchen each morning
• Manage snacks, beverages, and office inventory, ensuring timely restocking
• Coordinate daily team lunches, meeting catering, and upkeep of shared spaces

Meeting & Event Coordination

• Coordinate logistics for internal meetings, investor visits, and firm events
• Support AV setup, printed materials, catering, and room readiness

Administrative & Onboarding Support

• Assist with calendar scheduling, travel coordination, and expense tracking
• Support document printing, filing systems, and onboarding of new hires

Qualifications

• Bachelor’s degree required or in progress
• 2+ years of experience in office coordination, hospitality, or administrative support
• Highly organized, detail-oriented, and proactive, with strong communication skills
• Tech-savvy and proficient in Microsoft Office
• Comfortable working in a fast-paced, in-person environment

Competitive pay, benefits upon conversion, and a positive, team-oriented environment