Executive Assistant, Palo Alto, CA

Our client is seeking a dedicated, thoughtful Executive Assistant to join their growing team. This role supports fast-paced executives and calls for exceptional professionalism, adaptability, and strong attention to detail. It’s an exciting opportunity to make a real impact within a thriving organization.

Responsibilities:

• Schedule and adjust meetings and calls, internally and externally
• Proactively manage CEO’s calendar and inbox
• Go to contact for scheduling, travel coordination, and administrative support
• Arrange and manage all logistics for travel
• Submit expenses and reconcile credit cards
• Manage shipping and receiving via FedEx, UPS, USPS, etc.
• Oversee office and vendors for office supplies, maintenance, etc.
• Event planning and coordination 
• Provide ad hoc project support, including PowerPoint presentations 

Qualifications

• Bachelor’s degree, mandatory
• 4+ years EA experience
• Proactive and resourceful team player with the ability to also be extremely effective independently and work in fast-paced environments
• Clear oral and written communication skills
• Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• A forward-looking thinker who actively seeks opportunities and proposes solutions
• Experience drafting, editing, and formatting presentations

Competitive base salary, health benefits and other excellent perks!