Role: Office Manager

Location: Hybrid 2-3 days onsite in Philadelphia, PA

Salary: $50-70K

Clutch Creative is a rapidly growing staffing agency.

We support our clients by identifying unreachable talent that helps their businesses grow.

Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move.

We care, we're honest, and we hustle—that's what makes us Clutch.

Job Description

We are looking for an Office Manager to join our client's team. In this position, you will manage the agency's in-person experience by ensuring that its associates, as well as external audiences who engage with the agency, receive an elevated experience that aligns with our brand promise. This role is responsible for mapping the client's audience journey and ensuring they meet the expectations for a warm, inviting, and thoughtful experience at all touchpoints along this path.

Responsibilities:

• Ordering and ensuring supplies are on hand and the office location is set up when associates are onsite at our Philadelphia location
• Executive Team support for some C-Suite executives
• Some HR support, including but not limited to updating the org. chart, managing key card distribution, spot bonus nominations, birthday e-mails, etc.
• Ordering swag items for different divisions
• Leading Culture Committee
• Being onsite to greet our associates and outside clients and vendors
• Work with the CFO for property management needs as well as maintenance of office equipment, etc.
• Plans and facilitates business travel for associates
• Manage Transit Check orders and distributions for the local team
• Manage the agency's voicemail system
• Responsible for greeting/waiting room approach; dining and food/beverage; amenities; restrooms and public spaces; ambient sound, olfactory, tactile and visual elements.
• Creation and management of a client profile system (ie. food allergies/preferences, birthday, BG client anniversary)
• Logistics management for on-site events, including client meetings, pitches and other gatherings

Qualifications:

• Client relationship experience
• Creative agency experience
• Ability to prioritize competing tasks
• Excellent organizational skills and attention to detail

Please read: Contact from Clutch employees will always come from the domain @clutchnow.com ONLY, and we will always provide a phone number where you can contact us. Clutch will NEVER present a job offer without a verbal or video interview and we will never ask you to transfer or pay money to get hired. If you are skeptical about any email or job offer, please reach out to us directly.

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